Navigating the Future: Understanding SharePoint 2019 End of Life

Overview of SharePoint 2019  

Microsoft SharePoint is a key tool for collaboration and document management. It helps organizations work together more efficiently. SharePoint 2019 was launched in late 2017 introducing several improvements over previous versions including enhanced support for hybrid environments and a modern user interface. SharePoint 2019 allows for better sharing and collaboration among teams. However, all software versions eventually reach an End of Life (EOL) phase. Understanding what this means for SharePoint 2019 is important for all SharePoint users.

SharePoint 2019 End of Life: What Does It Mean?  

What is End of Life (EOL)?

End of Life (EOL) refers to when a software product stops receiving support and updates. This means that the provider will no longer fix bugs or provide security updates. For SharePoint 2019, this will impact organizations that rely on it for daily operations. 

Implications of SharePoint 2019 End of Life

When SharePoint 2019 reaches its End Of Life, organizations using it will face several consequences:

1. Security Risks: Without regular updates, your system will be vulnerable to security threats. Cyberattacks can target unprotected systems.
2. Compliance Issues: Many industries have strict regulations. Using unsupported software can lead to legal issues. Organizations may face fines for non-compliance.
3. Compatibility Problems: As other software evolves, SharePoint 2019 may not integrate well with them; this can include workflows.. 
4. Increased Maintenance Costs: Relying on outdated technology often results in increased maintenance costs. Organizations might need additional support to handle EOL-related challenges.
5. Limited Access to New Features: After EOL, users will miss out on new features and improvements offered with newer versions. This can hinder collaboration and efficiency.

Key Considerations for SharePoint Migration  

With the End of Life date approaching, organizations must carefully plan their migration. Here are a few key factors to consider:

1. Evaluate Current Workflows: Understand how your existing workflows depend on SharePoint 2019. Identify potential risks and impact on operations.
2. Assess Business Needs: Determine your organization’s current and future needs. Consider whether to move to SharePoint Online or SharePoint Server 2022.
3. Budget for Migration: A migration project can incur costs. Budgeting is essential for licenses, implementation, and training - budget for unexpected expenses.
4. Timing of Migration: Plan your migration strategically. Delaying the transition can expose your organization to security vulnerabilities. Aim to complete the migration well before the EOL date.
5. Resource Allocation: Identify who will be involved in the migration process. Ensure your team has the necessary skills and knowledge to manage the transition.

SharePoint Migration Strategies and Best Practices  

Transitioning from SharePoint 2019 requires a well-defined migration strategy. Here’s an overview of effective migration approaches:

1. Lift and Shift Migration: This method involves moving existing content to a new environment with minimal changes. While it is quick, it may not leverage new features in the latest SharePoint versions.
2. Re-architecting: This approach involves redesigning your SharePoint environment. It allows you to take full advantage of modern features. While more time-consuming, it offers better long-term benefits.
3. Phased Migration: Consider migrating in phases. Start with less critical components before transitioning essential business operations. This strategy minimizes risk and allows for adjustments during the process.
4. Involve Stakeholders: Engage stakeholders early in the migration planning process. Their insights can help identify potential challenges and ensure a smoother transition.
5. Backup and Validate: Always back up your data before migrating. Post migration, validate that all content has been transferred accurately. This helps avoid data loss.
6. Training and Support: Provide training for your team on the new system. Offer ongoing support during the transition to ensure everyone is comfortable with the changes.

Planning for the SharePoint's  Future in your Organization

With the end of support for SharePoint 2019, it’s crucial for your organization to develop a strategy for long-term usage. Here are some recommendations to stay up-to-date: 

1. Stay Informed on Updates: Regularly check for updates and enhancements in SharePoint Online  and newer versions. Microsoft frequently rolls out new features which may impact your customization.
2. Training and Adoption: Ensure your team is trained to use new SharePoint features effectively. User adoption plays a crucial role in maximizing benefits.
3. Regular Review of Needs: Conduct periodic assessments of your SharePoint environment. Ensure it continues to meet your evolving business requirements.
4. Explore New Technologies: Consider integrating additional tools that enhance SharePoint's functionality. Microsoft 365 offers a range of applications that can complement SharePoint.
5. Develop a Roadmap: Create a strategic roadmap for your organization’s SharePoint usage. This should include goals, timelines, and milestones for future updates and transitions.
6. Engage with the Community: Join forums and communities focused on SharePoint. Engage with other users to share experiences and gather insights on best practices.

Takeaways  

Grasping the consequences of SharePoint 2019's End of Life is crucial for organizations. By devising a migration plan and keeping up-to-date with changes, businesses can effectively prepare for the future. Transitioning to a supported SharePoint version reduces risks and opens up new collaboration opportunities. Begin preparations now to make sure your organization is equipped for the upcoming phase with SharePoint.

By proactively managing your organization’s SharePoint environment, you can ensure a smooth transition and boost productivity. Contact us today to learn more about how we can support your SharePoint transition.